• New Contact:
  Creates a new contact or Entrant. Be sure to enter at least one of the Surname or Company fields. If the new firstname, surname and/or company fields you type into the new record match any existing records, then the Duplicated New Contact form displays.
• Search By and Select Contact:
  These two fields work together. The names in the Select Contact drop-down box change according to the Search By as:
  • Name: all contacts are displayed in order of surname. Start typing the surname for quick selection.
  • id#: all contacts are displayed in order of id#. Type in id# for quick selection.
  • Member#: only contacts with a member number are displayed. Type the member# for quick selection.
  • Company: Only contacts with a company name defined are displayed. Type the company name for quick selection.
• or type Entry#:
  Search by Entry Number. Type the entry# to find then press the Find button to bring up the contact (and entry) of that entry#.
• Delete Entrant:
  Deletes the current contact. If the contact has any entries, memberships or is a stallholder you will have to confirm that they should be deleted or unassigned also.
• Special Requests:
  See below.
• Print Confirmation:
  Opens the Confirmation of Entry selection screen with the current contact already selected.
  
• Entry Labels:
  Opens the Entry Labels selection screen so that labels may be printed for this entrant.
  These labels may be pasted next to exhibits that are on display.
  

• Identity Code:
  Each contact has a unique identity code assigned by AgShow.
  It cannot be altered.
• Title, Firstname and Surname:
  The title is limited to 14 characters, firstname and surname 40 characters.
  One of the Surname or Company fields should have something entered in it otherwise it will appear as a blank entrant.
• Company:
  Enter the stud name or company name. Max 150 chars.
  One of the Surname or Company fields should have something entered in it otherwise it will appear as a blank entrant.
• ABN:
  Australian Business Number of the contact, only really necessary for registered entrants.
• Include GST in Prizes:
  If this entrant is "Registered" then they should include GST within any prize money they win for taxation purposes. Also, the Show Society can claim GST Credits on that GST. Normally, any entrant running a stud breeding farm is registered.
  Tick this box if the entrant is Registered.
  See the GST Considerations page for more information.
• Street, Town, State, Postcode:
  Are a maximum of 140, 30, 3 and 4 characters respectively. The Street data can be entered over many lines, but be careful as data can disappear above or below the text box, which can be very confusing if you happen to enter many blank lines. (It is even more confusing in reports as suddenly your address is so spead out!)
• Phone, Fax, Mobile:
  any 20 characters for each.
• email:
  anything up to 150 characters.
• Aggregate Competitions:
  In some Show Societies not all entrants qualify for inclusion in Aggregate Competitions. Untick this box to disclude the contact, however the Aggregate Competitions box will need to also be ticked in the Aggregate Points Selection screen for the filter to take effect.
• Notes:
  anything up to 255 chars.
• Bank Details: BSB, Account Number and Account Name:
  Bank Details are only required for contacts that are to have their Cash Prize money paid directly into their bank accounts via an Australian Bankers Association .ABA file. (See your Bank about how to use an ABA file.) The .ABA file is created from the Results by Entrant form. BSB must be entered as '999-999', the Account Number is up to 9 digits and the Account Name is up to 32 characters. Double-Click the Account Name to insert the contact's 'Surname Firstname' which is the preferred format. If the account name is not under the contact's name then simply enter the actual Account Name.
• Date of last data entry:
  AgShow automatically updates this when entries are added or altered.
  It is used to print the Confirmation of Entry report by data entry date.
• Memberships:
  This button opens the Memberships Screen with this contact. Memberships can then be updated and the membership fees on the Fees tab will be correspondingly updated.
  Memberships entered under the contact will be displayed in the list box and these members are preloaded for selection as the Entrant drop-down box when inputting entries.

General usage:

1. Select the Section, Subsection and Class for the next entry
2. Click the New Entry button
3. If necessary, alter the Exhibit Number
4. Select the Entrant or type in a new name
5. If User-Defined Headings have been defined for this section, then enter the values
6. See below for information on Entry Fees, in particular On the Day Entry Fee.

Details on some of the buttons and fields in the Entries subscreen:

• Sec, Sub and Class drop-down lists:
  Used to select the class for the New Entry and Change Class.
  The top selection within the Subsection drop-down list will display all Classes within the section, as this may be quicker when entering many entries for an entrant within the section. However, if different subsections have the same class ids and class names then refining the list to a particular subsection will be preferred.
  The screen above displays that the last entry for Mr Ronald McDonald was entry# for class
   
• New Entry:
  Adds a new entry record into the selected class according to the Sec, Sub and Class drop-down lists.
  If the section of the current entry when this button is clicked is the same as the new entry's section, then the User-Defined Headings and Values of the current entry are copied to the new entry.
   
• Left/Right Arrow Buttons:
  Use these to move from entry to entry, or just click anywhere on an entry to select it.
   
• Delete Entry:
  Deletes the current entry. The current entry is the one with the right triangle at the very left.
  If you wish to change classes for an entry, then the entry needs to be deleted and a New Entry made into the correct class.
   
• Create/Edit Entry Notes:
  Any notes that you wish to enter can be specified for each entry.
  Such notes may contain a picture of the entrant, or any other information that you wish to enter.
  These notes are printed in the Entry Catalogue.
  See the Notes Page for more information.
   
• Change Class for an Entry:
  To change class of the current entry, select the class to change to in the Sec/Sub/Class drop down lists, then click the Change Class button.
   
• Recalculate Entry Fees:
  This option is especially useful if an entrant's membership status changes after entries have been entered. All entry fees are reset to one of the fees for Member, Non-Member or On-the-Day specified in the class. AgShow stores the date each entry is created and that date is used, along with the settings in the Base Details form, in determining whether the On the Day entry fee should be applied.
  You can simply over-write any calculated entry fee if you wish.
   
• Entry# (Entry Number):
  When an entry is added it is given a unique Entry Number.
  This is just a sequential number across all entries in the .sho data file and cannot be altered.
  Clicking on the Entry# column heading (button) will toggle the order of the entries between Entry# order and Class id order.
   
• Class id and Class Name:
  Select the class for this entry from the Class id drop-down box..
  The exhibit number will be automatically recalculated as the next number in the sequence for the selected class.
  Clicking on the Class id column heading (button) will toggle the order of the classes in the drop-down box between "class id across all classes" and "section id + class _id"
   
• Exh# (Exhibit Number):
  Is the entry's number or position within the class.
  AgShow automatically calculates that when the entry is added, but it can be over-written. Two entries can even be given the same Exhibit Number, but they could be printed in any order.
   
• Entrant:
  This is the Entrant specified for the entry, which may be different to the contact's name (Mr Ronald McDonald above).
  The contact name is automatically inserted on a new entry, but just over-type that if necessary.
  If an entrant has many entries under this contact, type it the first time then just select it from the drop-down box after that.
  An example of use is a School may have many (many, many) entries from a number of different students. A single contact could be the Principal's name then each student's name could be placed in this field with their entry. Now all entries from the school are grouped together so total aggregate points for the school will be calculated in the Aggregate Winners report, and the Results by Entrant report will list all results from the school, so can be printed and forwarded to the school with prizes and trophies. 
  For a contact that contains many membership records, eg. Family Memberships, the names of all of the memberships will appear in the Entrant drop-down list so that they can be easily selected for the entry.
   
• Entry Fee:
  AgShow supports 3 types of entry fee: Member, Non-member and On-the-Day, although only one of them is chosen as the Entry Fee for each entry. These entry fees are specified in the Define Schedule form. The calculated entry fee may be overtyped in each entry if this is a special (different fee) entry.
   
  Calculating the Entry Fee:
  When calculating whether this is a Member or Non-Member entry fee, AgShow compares the name in the Entrant box for the entry with the membership names listed under the contact. If there is an exact, case-insensitive match AgShow returns the UseMemEntryFee status of that membership category. If there is no match then AgShow will return a true membership if any one of the memberships under the contact has a checked UseMemEntryFee membership category. (The UseMemEntryFee status for a membership category is set in the Membership Categories screen.)
  On the Day Entry Fee:
  
  • is used for a new entry if the Use 'On the Day' Entry Fee checkbox is ticked at the top of the form.
  • Normally, the On the Day fee would be higher than Members and Non-Members entry fees.
  • AgShow allows Members to be exempt from the On the Day fee, specify in the Base Details form.
  • A $0.00 On the Day entry fee for the class is ignored by AgShow, even if the Use 'On the Day' Entry Fee checkbox is ticked. Instead, the Member or Non-Member fee is calculated and applied as outlined above.
  • See the On the Day tab of the Base Details form for more information on how the On the Day entry fee is specified.
   

Data entry fields:

• Tax Invoice Number:
  If specified this is printed on the Confirmation of Entry (ie. the Tax Invoice).
  This field accepts up to 10 characters which the Show Society enters.
• Gate Entry:
  Enter the gate entry in the Total column and the GST will be calculated to match.
  You can also overtype the calculated GST.
  I think this field can be used for Vehicle Passes as well? (maybe I will allow you to provide your own name for this field one day:-).
• Payment Button:
  Click this to load the Payments Screen for entry of the payment.

Information fields:

• Entry Fees, Special Requests and Membership Fee Payable all display the amounts entered in their respective screens.